What Video Cataloging software do you use?

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MarnMxxx

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What Video Cataloging software do you use?

PostTue Nov 17, 2020 4:43 pm

I use a 12TB external hard drive which contains about 8TB of raw video. Does anyone have a suggestion for cheap/free way to catalog the video on this hard drive with searchable keywords. Most of it is wildlife and I'd like to add keywords of which animals are in which folders. I'd really like to be able to type in a keyword like "Elk" and have any clip with that keyword pop up and able to play/preview the clips.

Ideas/Suggestions??
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Jacob Danell

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Re: What Video Cataloging software do you use?

PostWed Nov 18, 2020 12:27 pm

Wouldn't this be possible in a resolve project?
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smslavin

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Re: What Video Cataloging software do you use?

PostWed Nov 18, 2020 2:21 pm

Jacob Danell wrote:Wouldn't this be possible in a resolve project?


This is how I do it.

My footage is always associated with a project. There isn't any just hanging around. I keep top level generic folders: Weddings, Stock, Personal, Performances, etc. Inside those folders, I have this structure.

Screen Shot 2020-11-18 at 7.11.10 AM.png
Screen Shot 2020-11-18 at 7.11.10 AM.png (33.19 KiB) Viewed 283 times


For every project, I just copy that template then rename the folder. For example, 201118 Project Name. Anything I dump into the Audio or Video folders gets organized into further folders by date. If I need to back up the project, archive it or transfer it to another machine, all I need is that one folder. Everything is there.

In my Stock folder, which would be kind of like your example, every time I go and shoot something, I add a new folder under Video/Raw with the date that it was shot. If there's matching external audio, then it has the same date under the Ambient or Voiceover folders.

In Resolve, I have a project associated to the Stock folder. I import the footage, organize it into bins, keyword it, set metadata, etc. If I need to find something, I can just search the keywords and/or metadata.

It's a much different organization process for me than using Lightroom for stills but the end result is the same.
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Howard Roll

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Re: What Video Cataloging software do you use?

PostThu Nov 19, 2020 8:34 pm

What OS? Searchable tags and comments are available within OSX a few ways.

Good Luck

Tags.png
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MarnMxxx

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Re: What Video Cataloging software do you use?

PostThu Nov 19, 2020 10:40 pm

Howard Roll wrote:What OS? Searchable tags and comments are available within OSX a few ways.

Good Luck

Tags.png

I've tried adding tags in MacOS and it could be a solution but they don't copy over to another drive. So when it's time to backup all my raw video (with tags added) the tags don't copy with the raw files. This means I'd have to re-add all the tags anytime I backup or replace the drive they're on. I have 12 TB of raw video files and re entering thousands of tags is... well, insane is the only word that comes to mind.
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Howard Roll

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Re: What Video Cataloging software do you use?

PostFri Nov 20, 2020 12:40 am

MarnMxxx wrote:I've tried adding tags in MacOS and it could be a solution but they don't copy over to another drive. So when it's time to backup all my raw video (with tags added) the tags don't copy with the raw files. This means I'd have to re-add all the tags anytime I backup or replace the drive they're on. I have 12 TB of raw video files and re entering thousands of tags is... well, insane is the only word that comes to mind.


What type of raw file? With the OG DNG files I can tag the root folder and/or apply individual tags frame by frame to the DNGs. The concept of volatile tags is antithetical, you may have some read/write permission issues.

Good Luck
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Jim Simon

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Re: What Video Cataloging software do you use?

PostTue Nov 24, 2020 10:08 pm

smslavin wrote:My footage is always associated with a project. There isn't any just hanging around.

Same for me. Footage is always project specific.
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MarnMxxx

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Re: What Video Cataloging software do you use?

PostFri Nov 27, 2020 9:03 pm

Howard Roll wrote:What type of raw file? With the OG DNG files I can tag the root folder and/or apply individual tags frame by frame to the DNGs. The concept of volatile tags is antithetical, you may have some read/write permission issues.

Good Luck


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MarnMxxx

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Re: What Video Cataloging software do you use?

PostFri Nov 27, 2020 9:04 pm

Jim Simon wrote:
smslavin wrote:My footage is always associated with a project. There isn't any just hanging around.

Same for me. Footage is always project specific.


I do mostly wildlife videos and the raw files are used over and over for many different projects.
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Ellory Yu

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Re: What Video Cataloging software do you use?

PostSat Nov 28, 2020 1:30 am

smslavin wrote:
Jacob Danell wrote:Wouldn't this be possible in a resolve project?


This is how I do it.

My footage is always associated with a project. There isn't any just hanging around. I keep top level generic folders: Weddings, Stock, Personal, Performances, etc. Inside those folders, I have this structure.

Screen Shot 2020-11-18 at 7.11.10 AM.png


For every project, I just copy that template then rename the folder. For example, 201118 Project Name. Anything I dump into the Audio or Video folders gets organized into further folders by date. If I need to back up the project, archive it or transfer it to another machine, all I need is that one folder. Everything is there.

In my Stock folder, which would be kind of like your example, every time I go and shoot something, I add a new folder under Video/Raw with the date that it was shot. If there's matching external audio, then it has the same date under the Ambient or Voiceover folders.

In Resolve, I have a project associated to the Stock folder. I import the footage, organize it into bins, keyword it, set metadata, etc. If I need to find something, I can just search the keywords and/or metadata.

It's a much different organization process for me than using Lightroom for stills but the end result is the same.


I have a similar process and template. I do catalogue/key index the clips in Resolve and it stays with the project file. If I need to search and group things, I create smart bins based on metadata - keywords.
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MarnMxxx

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Re: What Video Cataloging software do you use?

PostSat Nov 28, 2020 3:29 am

Okay but has anyone made a Resolve Project with 10 TB of video?
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Ellory Yu

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Re: What Video Cataloging software do you use?

PostSat Nov 28, 2020 6:24 am

MarnMxxx wrote:Okay but has anyone made a Resolve Project with 10 TB of video?

Yes. I have done a few that's got 12TB-14TB of source clips, and the timelines are usually around 90 to 113 minutes long. What does that have to do with a Resolve Project? Not sure where the hurdle is.
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MarnMxxx

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Re: What Video Cataloging software do you use?

PostSat Nov 28, 2020 7:39 pm

Ellory Yu wrote:
MarnMxxx wrote:Okay but has anyone made a Resolve Project with 10 TB of video?

Yes. I have done a few that's got 12TB-14TB of source clips, and the timelines are usually around 90 to 113 minutes long. What does that have to do with a Resolve Project? Not sure where the hurdle is.

The hurdle is finding a way to catalogue and keyword search 10TB of raw video. It will take hundreds of hours to add searchable keywords to all of it and I don't want to have to do it more than once. I'm looking for suggestions for the best way to catalogue all these video files and only have to do it once. Then have that catalogue forever. So if I type in "Elk". I want every elk clip I keyworded to show up so I can pick the one to use for any particular project.

So, is the idea of using a Resolve project suggesting that I start one new Resolve project?
Then import all 10TB of raw video and keyword them in this one Resolve project?
What are the chances that future Resolve versions won't be able to read this older project?
I just keep thinking if I had done this back in Final Cut Pro 7. I'd never be able to upgrade to FCPX because FCPX does not read FCP7 projects.

Key wording 10TB of video and have it not future proof is a very daunting thought knowing how much time it's going to take to just do it once.
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Jim Simon

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Re: What Video Cataloging software do you use?

PostSat Nov 28, 2020 8:17 pm

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Ellory Yu

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Re: What Video Cataloging software do you use?

PostSun Nov 29, 2020 7:02 am

MarnMxxx wrote:The hurdle is finding a way to catalogue and keyword search 10TB of raw video. It will take hundreds of hours to add searchable keywords to all of it and I don't want to have to do it more than once. I'm looking for suggestions for the best way to catalogue all these video files and only have to do it once. Then have that catalogue forever. So if I type in "Elk". I want every elk clip I keyworded to show up so I can pick the one to use for any particular project.

So this is going to be independent of the NLE you want to use and more at the file system level. You need to look into Digital Asset Management (DAM) or Media Asset Management (MAM) software. How to integrate a DAM or MAM with an NLE is another thing to look for, maybe some sort of DAM or MAM that has support for NLE via say, plug-ins.
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Iñigo Figuero

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Re: What Video Cataloging software do you use?

PostSun Nov 29, 2020 8:07 am

Try digiKam. It's free software.
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MarnMxxx

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Re: What Video Cataloging software do you use?

PostSun Nov 29, 2020 9:06 pm

Iñigo Figuero wrote:Try digiKam. It's free software.

This was hopeful however it looks like it's just for images not video. BUMMER!
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